Careers
Working with Bernice Pauahi Bishop Museum goes beyond preserving culture and furthering research. It is also meaningful and nourishing to the community we serve.
Click on links below for more information about Current Employment Opportunities, then click APPLY FOR THIS JOB at the bottom of the job description that appears to go to our online application(s).
Educational Partnership Specialist
Employment Type: Casual, Non-ExemptTemporary/Permanent: TemporaryDeadline to Apply: This application will remain open until the position is filled.
Job Purpose
The role of the Educational Partnership Specialist includes, but is not limited to completing an environmental assessment of the need for post-secondary preparation for high school students in Hawai’I (related to cultural ethnology and natural science centered education), evaluating the Museum’s potential role and capacity for such education and convening discussions with potential partners active in this space to seek collaboration opportunities.
The successful candidate will work with internal leadership to develop a Plan for presentation to the Museum’s Board. In addition, the successful candidate will mentor and engage internal staff to build capacity for the Plan’s implementation once approved.
The Educational Partnership Specialist must be an effective leader and team member who can work in a dynamic and collaborative environment, be comfortable in public convenings and presentations, and serve as a spokesperson to champion the Museum’s mission and priorities.
Duties and Responsibilities
- Oversee Project Process and Deliverables
- Responsible for developing and nurturing stakeholder trust in the Project
- Together with the Museum’s President & CEO, the VP of Education and Programs and other senior management team, assures Project relevance with the Museum’s Strategic Direction
- Leads and participates in public/community convenings and presentations
- Keeps key Project stakeholders informed and engaged
- Other responsibilities as required and/or requested by the CEO or VP of Education and Programs
Qualifications
- Master’s degree from an accredited college or university in education, business, public administration, or related field
- 7-10 years’ experience in an executive leadership role
- Minimum of 7 years’ experience in facilitation, the field of education, stakeholder relationship building and project development and implementation and/or education delivery
- Influential leadership in the community with a strong emphasis in the education field
- Successful track record of establishing partnerships within the community, with public officials and various stakeholders
- Ability to convene and facilitate diverse group discussions
- Experience in developing various proposals
Other Requirements
- Organized, analytical, and detail-oriented.
- Excellent and effective communication, writing and presentations skills.
- Solutions-oriented and problem solver
- Ability to work effectively in collaboration with others
- Maintains a positive and respectful attitude
- Flexibility in working hours
Direct Reports
None
Working Conditions
Typical office environment.
Physical Requirements
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
Entomology Digitization Technician
- Barcode and photograph/scan arthropod specimens and associated data labels.
- Digitize specimens by transcribing and georeferencing their data in the Entomology department’s specimen database.
- Process and/or repair specimens for preservation and storage using appropriate methods and techniques to ensure their long-term use in research.
- Scan and transcribe handwritten field notes from past research expeditions.
- Assist in reintegrating specimens from the digitization lab back into the main collection
- In collaboration with Collections Manager, train and supervise volunteers assisting in the digitization process.
- Performs other duties as assigned.
- Tech I: High School diploma and a desire to learn science.
- Tech II: AD/BA/BS degree (in biology, museum studies or related field preferred) OR High School diploma AND up to 3 years of experience in field, lab, or related science/museum work.
- Tech III: AD/BA/BS degree (in biology, museum studies or related field preferred) AND 5 years of experience in field, lab, systems management, or museum studies/library sciences.
- Experience with collections management software (Specify) and imaging systems is not required but beneficial for job responsibilities.
- Previous experience with fragile specimens preferred.
- Previous experience with data generation and transcription for extended periods preferred.
- Previous experience with lab and specimen documentation preferred.
Director of Grant Development and Administration
Job Purpose
The Director of Grant Development and Administration is a key member of the Museum’s Institutional Advancement team. The position is responsible for effectively managing the grants processes between Institutional Advancement, Bishop Museum departments, and project directors supervising grant activities. This role is designed to optimize grant management processes for many of the Museum’s departments to monitor and prompt the completion of grant deliverables and grant expenditures. The Director helps steward relationships with Foundations and Government agencies to meet the Museum’s annual and revenue goals by identifying and cultivating institutional funding sources; developing and carrying out strategies for funding; preparing proposals, reports, agreements, contracts, and correspondence; and acting as a steward for grant contributions.
Duties and Responsibilities
- Provides successful leadership and development experience in identifying, cultivating, soliciting, and stewarding gifts at all levels from private foundations and government agencies to support the operating needs and priorities of the Museum.
- Develops and executes donor relation strategies for existing and new foundation partners, strategizes and plans all contact and communications, and manages/tracks all follow-up, stewardship, and acknowledgment activities through to completion.
- Works across the organization to develop competitive grant requests, collateral materials, and reports related to foundation and government funding for the Museum.
- Conducts prospect research and maintains current foundation records in the donor database.
- Projects monthly and yearly revenue goals and tracks progress toward reaching those goals.
- Works with staff across departments to identify funding priorities and match them with prospective funding opportunities, coordinates with other staff as needed for content related to proposals.
- Maintains a schedule of funded projects and helps ensure grant project directors are achieving their financial and deliverable milestones and/or communicating with funders to revise activities as they evolve.
- Assists grant project directors or Department Directors with post-award report research preparation, and writing.
- Manages the Museum’s internal approval process, prepares Grant Approval Forms (GAFs), and ensures required pre-approvals are secured before grants are submitted.
- Serves as a Point of Contact in the grant submission and award processes.
- Routinely reviews departmental grant budget reports and helps grant project directors monitor their spending on foundation funding awards as needed.
- Coaches grant writers, applicants, and project directors on the use of the Museum’s grant resources and management templates.
- Updates Museum’s library of grant documents (proposal attachments).
- Performs additional responsibilities as assigned by the Vice President of Advancement and Marketing Communications.
Qualifications
- Bachelor’s degree required.
- Three years of fundraising experience required
- Proven experience and success in securing foundation and government grants
- Prior work in a museum, cultural, educational, or science organization preferred
- Adept project management and multitasking skills preferred
- Strong excel and/or budgeting experience and skills required
- Ability to work evenings and weekend as required
- Excellent written, verbal, and interpersonal skills required
- Experience with budget and grants management software systems is a plus
- Proficiency in MS Office (Word, Excel) and Adobe
- A lens for evaluation practices and opportunities is a plus
Working Conditions
Occasional evening and weekend work required.
Physical Requirements
Communicating with others to exchange information. Repeating motions that may include the wrists, hands and/or fingers.
Nūpepa Coordinator
Full Time/Part Time: Full Time, Non-Exempt, Hourly
Temporary/Permanent: Temporary, Not to Exceed April 2024Deadline to Apply: This application will remain open until the position is filled.Job Purpose
The Nūpepa Coordinator is responsible for processing digitized nūpepa images, maintaining schedules for the Library & Archives project He Aupuni Palapala: Digitizing and Preserving the Hawaiian Language Newspapers, superervising and coordinating volunteers and interns, and assisting with other administrative duties as needed.
Duties and Responsibilities
- Processes digitized images and provides cataloging support.
- Digitizes newspaper pages as needed.
- Manages vendor relationships and ensures quality work is delivered in a timely fashion.
- Handles and responds to general correspondence inquiries for the He Aupuni Palapala: Digitizing and Preserving the Hawaiian Language Newspapers project, consults with others as necessary, or refers matter(s) to appropriate individual(s). Exercises discretion in handling material confidential in nature.
- Coordinates the scheduling of the Library & Archives Nūpepa project team.
- Recruits, supervises, and coordinates the training and work of collections volunteers.
- Performs other duties as assigned, to accomplish the goals of the Museum
Qualifications
- Bachelor’s degree in a related field preferred.
- Comfortability and familiarity with computer technology—including email use; MS Word and Excel; Adobe products; and browsing and utilizing the internet.
- At least four years of Hawaiian language experience preferred.
Other Requirements
- Flexibility in working hours, as some evening and weekend work is required.
- Flexibility in work flow to meet deadlines.
Direct Reports
None.
Working Conditions
Occasional evening and weekend work required.
Handling dusty and fragile material.
Physical Requirements
Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects, and do repetitive tasks with few breaks.
Amy Greenwell Garden Manager (Captain Cook, Hawai’i Island)
Job Purpose
The Amy B.H. Greenwell Ethnobotanical Garden (AGG) Garden Manager works closely with hired staff of the Friends (see below) to coordinate and oversee all operations in connection with the development and maintenance of the Garden, including administration of daily activities, and provides leadership and direction in interactions withthe officers and Board of the Friends, the Museum staff, the community, and other professional organizations.
The Friends of Amy B. H. Greenwell Ethnobotanical Garden (Friends) is a community-based non-profit organization whoowns and manages the ethnobotanical Garden/Community Forest (Garden) located in Captain Cook, Hawai’i Island. The Friends purchased the decades-old Garden in 2019 after several years of fund-raising and are now re-opening the Garden after several years of closure prior to its purchase and the partial closure of the Garden that occurred during the pandemic years of 2020 through 2022. A grant awarded to the Friends has provided funding for the Garden Director who is an employee of the Friends, and the Garden Manager is supervised by the Museum with partial funding from the Museum and partial funding from the Friends under an Operating Agreement between the Friends and the Museum.
This Garden Manager position is for the Amy B.H. Greenwell Ethnobotanical Garden located in Captain Cook, Hawai’i Island.
Duties and Responsibilities
- Performs horticultural tasks which include planting, pruning, fertilization, fencing, weed trimming and control, mowing, irrigation, and administering pesticide and herbicide treatments.
- Plans and oversees the development and maintenance of Garden infrastructure including trails, landscaping, irrigation, buildings, and machinery.
- Oversees the maintenance and growth of the Garden’s botanical collections and nursery; ensures the accuracy and adequacy of collections records.
- Leads and participates in planning and development of projects relating to native and Hawaiian ‘canoe plant’ living collections, horticulture, and garden operations.
- Monitors and maintains equipment, vehicles, and buildings and performs repairs as needed.
- Participates in the development of goals and objectives of the Garden; develops and manages operational plans and budgets alongside the AGG Treasurer; monitors expenses and allocates Garden resources.
- Oversees and manages the daily operations (grounds management, collection management, research, visitor center, administrative) of the Garden.
- Supervises Garden staff, interns, and volunteers; interviewing, hiring, monitoring performance, evaluating personnel.
- Role models and oversees compliance with laws, regulations, practices, and policies for all employees and volunteers.
- Represents Garden in community through participation in community organizations, outreach, and interactions with leaders of other organizations.
- Seeks opportunities to advance the mission, financial security, and visibility of the Garden.
- Writes proposals, oversees and reports grant funded projects for Garden.
- Performs other duties as needed.
Qualifications
- College degree, preferably with emphasis in horticultural science, ethnobotany, botany, or similar coursework.
- Minimum of 3 years of experience in horticulture and/or botany.
- At least 2 years of experience with personnel management or administrative work.
- At least 2 years of experience with project management.
Other Qualifications
- Flexibility in working hours, as some evening and weekend work is required.
- Must have own car with proof of insurance and valid Hawaii Driver’s license.
- Computer literacy with Microsoft Office or a similar software preferred.
- Familiar with Native Hawaiian culture by close association preferred.
- Must be able to lift up to 30 pounds or more.
Direct Reports
- Garden Caretaker
- Horticulturalist
Working Conditions
Must be willing to use insecticides and herbicides, including wearing PPE.
Physical Conditions
Job is physically demanding. Requires ability to use a heavy duty weed eater for up to three hours per day, carry heavy equipment while walking over uneven ground for up to 5 hours per day, trim trees with a chainsaw, clear paths and parking lots with a backpack blower, and undertake other strenuous garden tasks.
Hours
Temporary, Part Time, Non-Exempt, Hourly
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Corporate and Industry Relations Manager
Job Purpose
The Corporate and Industry Relations Manager plays an integral role in the stewardship of the Museum’s corporate, military and visitor industry partners in support of Institutional Advancement’s overarching fundraising and revenue strategy. This position will be key in developing strategy and strengthening relationships with various partners through sharing the Museum’s mission, vision and values in support of the Museum’s institutional priorities with a focus on the visitor industry, military, and emerging business markets.
Responsibilities include but are not limited to: building, growing and maintaining relationships with the business, visitor industry and military community to build our base of support and increase visitation to and membership acquisition for the Museum; serving as liaison with various sectors of the business community; maintaining affiliate database and annual contracts; maintaining a pipeline of partners and annual contracts; developing and marketing programs and opportunities that will leverage Bishop Museum’s mission and value to the visitor industry, military, and corporate sectors to increase engagement and support. The Corporate and Industry Relations Manager must be able to work collaboratively and effectively with multiple teams across the museum as well as with industry professionals.
Duties and Responsibilities
- Develops and strengthens relationships with corporate, military, and visitor industry partners through sharing the Museum’s mission, vision, values and exploring meaningful opportunities to partner and collaborate in support of the Museum’s various programs and institutional priorities.
- Develops, implements and evaluates effective strategies to maximize revenue generation and ROI from value-driven partnerships. This could include the stewardship of our visitor industry/corporate partners through group tour requests, admission and membership discounts and promotions, and special packages.
- Works in close coordination with the Marketing, Visitor Experience, Education and Membership teams to ensure brand, sales and program alignment.
- Works to identify and align visitor industry relations, military sector and corporate program goals and objectives including corporate partner/sponsorship benefits to maximize engagement and revenue with existing and new partners.
- Works to identify, develop and implement corporate partner revenue opportunities (local, national and international) through identifying CSR, ESG related employee, client and member-based engagement.
- Identify, maintain and manage a pipeline of business community partners ongoing analysis of new strategic partnerships and markets to expand the Museum’s base of support.
- Take a proactive approach to outreach and communication to key accounts or major prospects to generate new business
- Manage contracts with industry partners and assist with corporate partnership and sponsorship deliverables.
- Coordinate with Membership team to process and fulfill Corporate Partnership memberships.
- Maintain and manage pipeline of key account records and admission-based promotions and data to ensure that the data and reporting is up to date in Museum’s CRM (currently Blackbaud’s Altru).
- Adjust sales and promotional strategies based on competitive market and market segment knowledge.
- Maintain accurate and up-to-date records in wholesale contracts and admission-based offers.
- Work with visitor bureaus, tour operators, travel agents and corporate marketing teams to schedule and accommodate tour groups. Coordinate with Visitor Experience and Group Reservations teams to schedule and confirm reservations.
- Attend travel and industry functions, events, trade shows and conferences, aimed at promoting and cultivating the visitor market and deemed relevant to increase sales and advance partnerships, as needed.
- Represent the Museum to promote Bishop Museum and its core values and mission
- Develop system for monitoring, evaluating and reporting progress of visitor industry and corporate partner related group sales revenue.
- Implement regular FAM tours to assist with familiarizing industry professions and partners on how to best engage interest in, and promote Museum experiences.
- Process monthly Invoices on corporate and visitor industry payments by reconciling vouchers and/or discount reports
- Occasionally, provide clerical support including copying, generating invoices, documentation, mailing receipts, and other office responsibilities.
- Respond to all phone and email requests within a 24-hour period.
- Provide other daily operational assistance as needed
- Other duties as assigned.
Qualifications
- Bachelor’s degree in Travel Industry Management or closely related discipline and/or equivalent combination of education and experience or related experience preferred, but not necessary.
- Strong passion of Hawaiian culture, history, leisure sales, tour & travel market.
- Positive, hospitality-oriented attitude.
- Excellent communication and presentation skills; experience in public interactions desirable.
- Attention to detail, a high degree of organization and a knack for procedures and systems management.
- Ability to be assertive and persuasive.
- Demonstrated ability to understand customer requirements and translating these into sales solutions.
- Must also be able to travel as needed to conferences, trade shows, tenant offices and other company offices.
- Ability to work well on multiple projects and deadlines simultaneously.
- Commitment to the mission, values, and programs of Bishop Museum.
- Ability to maintain a flexible schedule
- Working knowledge of MS Office software suite including Word, Excel and PowerPoint.
Other Requirements
- Flexibility in working hours, as some evening and weekend work is required.
- Must have own car with proof of insurance and valid Hawai‘i Drivers License.
- Organized, analytical, and detail-oriented.
- High energy and ability to be active for extended amounts of time.
- Ability to manage multiple ongoing projects with little supervision.
- Ability to read, write and speak English clearly and proficiently.
- Effective verbal and written communication skills for a variety of audiences.
- Ability to work effectively in collaboration with others.
- Professional, business-like appearance and demeanor.
- Familiarity with Hawaiian or Pacific culture and history a plus.
- Ability to converse in additional languages, such as Japanese, preferred.
Direct Reports
None
Working Conditions
Occasional evening or weekends needed.
Physical Requirements
Ability to walk and stand for long periods of time.HoursFull-Time, Exempt, SalaryDeadline to ApplyThe application will remain open until the position is filled.Equal Opportunity EmployerWe are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Informatics Web Developer
Job Purpose
The Informatics Web Developer is responsible for building and maintaining online systems that bridge Museum collections, research data, and analysis for data delivery to various end points and users. This position will centralize collections website development into a unified framework and transform how the Bishop Museum aggregates and shares information from diverse sources into the future.
Duties and Responsibilities
- Responsible for the design, development, testing, and maintenance of innovative and dynamic websites and applications for museum collections data and related information. Develop systems that integrate high volume (millions of records) and independent data sources into an integrated online platform.
- Implement advanced search capabilities and indexing across large datasets.
- Work with internal or external UX/UI consultants to implement consistent design standards and user experiences.
- Build connections between content management systems and collections information systems via application programming interfaces (APIs).
- Audit existing collections and research websites and applications, assess for vulnerabilities, and recommend improvements and new strategies for future development.
- Transform and aggregate data from various sources with disparate schemas, build useful and elegant tools for editing metadata, and develop custom APIs and services for both internal and external uses.
- Support and help design a number of wide-ranging and evolving initiatives to support the way collections and research-related information is stored, integrated, and published.
- Work collaboratively with collections and research staff to gather requirements and develop innovative and interactive online experiences, applications, services, and data-driven products
- Implement web analytics and search engine optimization (SEO) strategies for all sites.
- Monitor site performance and troubleshoot issues.
- Perform other duties, as assigned, to accomplish the goals of the Museum.
Qualifications
- Bachelor’s degree in Information Science, Management Information Systems, Computer Science, Museum Studies, or equivalent experience required.
- 2-5 years development experience required.
- Familiarity with XML-based information technologies (eg XSD, XSLT, XPath, XQuery) required.
- Familiarity with a broad range of programming languages and databases, with an aptitude for learning new technologies as required, including PHP, jQuery, SQL, NoSQL, Apache, Solr, JavaScript, JSON.
- Experience with web content management systems such as WordPress or Drupal.
- Experience working with diverse stakeholders to gather requirements, design, and implement workflows and schemas for content development in web-based systems.
- Experience implementing mapping and GIS frameworks.
- Experience working with collections management systems preferred.
- Familiarity with museum data standards and interoperability frameworks (Darwin Core, CIDOC CRM, CDWA, Dublin Core, etc.) preferred.
- Excellent interpersonal, time management, communication, and organizational skills; ability to work effectively as part of a team and independently.
Other Requirements
- Flexibility in working hours, as some evening and weekend work is required.
- Good attendance.
- Detail-oriented.
Direct Reports
None
Working Conditions
Occasional evening and weekend work required.
Physical Requirements
Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects, and do repetitive tasks.
Hours
Full-Time, Salary, Exempt
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Informatics Digital Asset Manager
Job Purpose
The Digital Asset Manager is responsible for coordinating the management and preservation of Bishop Museum’s digital assets across cultural and natural science collections. This position will oversee the entire lifecycle of institutional digital assets, including capture, processing, ingestion, cataloging, description, migration, storage, security, access, retrieval, and dissemination.
Duties and Responsibilities
- Lead and develop an institution-wide collections digital asset management strategy for Bishop Museum.
- Assess existing institutional digital assets and help create a roadmap for centralizing digital asset management for long-term digital preservation.
- Perform a wide-ranging quality control assessment of existing digital assets and corresponding metadata and assist in bringing assets up to appropriate standards.
- Develop institutional guidelines and metadata standards, in conjunction with input from collections managers from multiple disciplines, for future digital asset creation.
- Facilitate the integration of digital assets with collections data records in the EMu or other collections management databases.
- Capture, organize, and catalog digital asset types as needed, including images, video, audio, sound, and text documents.
- Facilitate the retrieval of assets, assist other departments with ingesting and searching for assets, and generate asset reports.
- Assist with the installation, management, and troubleshooting of digitization equipment as requested.
- Establish, refine, and enforce file naming standards.
- Train staff in digitization, photography, and metadata standards as needed.
- Write user documentation related to digitization workflows, digital asset management, and metadata standards.
- Investigate Digital Asset Management System needs at the institution.
- Participate in equipment selection and digitization workflow creation for collections digitization projects.
- Help prepare written text for digitization needs in grant proposals.
- Distribute assets to internal users and external partners on request.
- Supervise the digitization work of collections staff, interns, and volunteers on specific projects.
- Perform other duties as needed to accomplish the goals of the Museum.
Qualifications
- BA, BS, or prior experience in Information Science, Photography, Library Science, Museum Studies, or related field. MS preferred.
- Experience working with cultural or natural history collections, libraries, or archives.
- Experience working with several multimedia types, especially images, documents, sound, and video. 3D photogrammetry or VR/AR experience a plus.
- Experience with digital photography equipment, including cameras, lenses, lighting, scanners, etc.
- Experience with database management and data manipulation.
- Experience with Adobe Creative Suite, especially Adobe Photoshop and Lightroom.
- Familiarity with bulk image processing, automation techniques, auditing/checksum routines, and media conversion.
- Thorough knowledge of metadata standards, including Dublin Core, EXIF, IPTC, and XMP.
- Thorough understanding of intellectual property rights, copyright, and similar fair use agreements in relation to multimedia.
- Excellent written and oral communication skills, including effectively communicating technical information to non-technical staff.
- Interest in developing skills in new asset types and formats.
- Excellent interpersonal, time management, and organizational skills; ability to work effectively as part of a team and independently.
Other Requirements
- Flexibility in working hours, as some evening and weekend work is required.
- Good attendance.
- Detail-oriented.
Direct Reports
None
Working Conditions
Occasional evening and weekend work required.
Physical Requirements
Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects, and do repetitive tasks.
Hours
Full-Time, Salary, Exempt
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Informatics Digital Humanities Specialist
Job Purpose
The Digital Humanities Specialist is responsible for supporting the migration of multiple humanities collections databases, multimedia, and content into a centralized collections management system. This position will work directly with curators and collections staff from various departments (Library, Archives, Archaeology, Ethnology, and Registration) to assist with developing and implementing data standards, migrating data to the new system, and helping to guide the development of a consolidated online collections and knowledge platform to provide access and interpretation of these collections for local communities, scholars, educators and the public.
Duties and Responsibilities
- Work directly with collections management staff across humanities collections to understand existing data management needs, data standards, processes, and workflows.
- Serve as the primary liaison between humanities collections and informatics staff to help standardize data models across departments in EMu.
- Provide informed feedback to the Informatics team on user needs, database issues, and feature requests.
- Help develop new cataloging routines specific to the EMu collections management system for data entry related to humanities collections.
- Contribute to the improvement of data quality for humanities collections records.
- Implement metadata standards and vocabulary management based on collection type; work towards standardizing agents, geography, taxonomy, and other authority files across all collections.
- Collaborate on special projects and digital preservation and research initiatives with informatics, curatorial, registrar, legal, and other museum departments.
- Assist with the review and organization of multimedia in various formats (text, image, audio, video, etc.) associated with humanities collections following best practices associated with each format.
- Help develop and implement data entry policies related to copyright and intellectual property rights from complete open access to protected access for cultural collections.
- Under the direction of humanities curators, apply Traditional Knowledge and Cultural Institution notices to collections records for the protection of Indigenous knowledge.
- Train staff to carry out newly established workflows with digitized and born-digital content, and ensure the ongoing quality of this work.
- Create and maintain documentation and training materials for data entry in EMu.
- Perform user surveys and gather requirements for the development of a new online collections platform.
- Perform other duties, as assigned, to accomplish the goals of the Museum.
Qualifications
- Bachelor’s Degree in Humanities, History, Art, Ethnology, Library Science, Museum Studies, or other related field.
- 2+ years of experience with museum, library, and/or archival collections.
- Experience working in a cultural institution preferred.
- Knowledge of Hawaiian language, history, and culture preferred.
- Experience working with collections management systems, Axiell EMu preferred.
- Ability to communicate technical concepts clearly in writing and verbally.
- Excellent interpersonal, time management, and organizational skills; ability to work effectively as part of a team and independently.
- Experience working with data standards and ability to implement controlled vocabularies and standard thesauri required.
- Familiarity with current cataloging best practices and standards, including CCO, CDWA, AAT, ULAN, ISAD(G), EAD, and other protocols as needed.
- Ability to work with a diverse group of people, with differing levels of technological abilities, at varying levels in the organization, with different areas of expertise, and different working styles.
Other Requirements
- Flexibility in working hours, as some evening and weekend work is required.
- Good attendance.
- Detail-oriented.
Direct Reports
None
Working Conditions
Occasional evening and weekend work required.
Physical Requirements
Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects, and do repetitive tasks.
Hours
Full-Time, Salary, Exempt
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Public Programs and Community Engagement Specialist (PPCE Specialist)
Under the direction of the Director of Public Programs & Community Engagement (“Director”), the PPCE Specialist (“Specialist”) strategizes with the Director and with the Museum’s departments to create, develop, manage, and bring to fruition public programs and events that serve the art, culture, history, science, and knowledge entrusted to the Museum. The Specialist is an integral member of operationalizing various public programs in accordance with the Museum’s strategic goals.
Duties and Responsibilities
- Plans, coordinates, and executes virtual and in person public programs in close partnership with Museum colleagues and community organizations.
- Assists the Director of Public Programs in strategizing and developing new programs focused on enriching the visitor experience and enhancing the Museum’s position as a valuable world-class museum.
- Helps to execute the successful presentation of programs and assists in measuring the reach/impact of each particular engagement in accordance with the museum’s preferred performance metrics.
- In absence of the Director of Public Programs and Community Engagement, the PPCE Specialist makes decisions to adapt to unanticipated needs to ensure that programs continue to run smoothly.
- Promotes the adherence of all safety rules and regulations, and safe work-place practices.
- Collaborates with the Events team to set up venues for public programs. Assists in operating basic audio-visual equipment, such as cameras, computers, and microphones for presentations, live feeds, and filming, for events as needed.
- Supports the development of digital content to promote public facing events on the website, social media, and other museum platforms.
- Interacts with fellow employees, customers, program participants, speakers, suppliers, vendors, volunteers, kupuna, cultural practitioners, and all related to the Museum with tact, courtesy, and respect.
- Provides administrative support to the Director, including correspondence, financial preparation, documentation, and communications, and drafts documents as requested. Ensures that all documentation is filed and maintained appropriately.
- Other duties as assigned.
Qualifications
- Bachelor’s degree or equivalent.
- Minimum two years of experience in a high-energy, nonprofit environment or equivalent.
- At least two years of Marketing, social media, and/or graphic design preferred.
Other Requirements
- Event planning and coordination experience.
- Professional experience with managing audio-visual needs for events and public programs preferred.
- Flexibility in working hours, as evening and weekend work is required.
- Must have own car with proof of insurance.
Direct Reports
N/A
Working Conditions
Typical office environment. Occasional evening and weekend work and outdoor work.
Physical Requirements
Ability to stand and walk for extended periods of time. Setup requirements for events and programs may include moving audio-video equipment, lifting tables to flip them on their legs, and then pushing the tables up to 50 yards. Significant amount of chair setup may be required, including unstacking chairs and then pushing chairs into position (repetitive motion).
Hours
Full-Time, Salary, Exempt
Salary Range
$45,000 – $50,000 annually
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Entomology Collections Technician
Job Purpose
Assist with the data entry and processing of insect specimens in the Entomology Collection.
May entail participation on field trips for the purpose of surveying, sampling, collecting, and general research activities to locations that may be remote from medical facilities and other urban infrastructure, and may involve activities such as hiking, camping, climbing, rope work (such as rappelling and use of rope bridges), transport via helicopter and other small aircraft necessary to fulfill the objectives of the associated research activities.
Duties and Responsibilities
Processes specimens for preservation and storage using appropriate methods and techniques to provide for their optimum use in study or display.
Interprets/identifies undetermined material, classifies and organizes into taxonomic groups as appropriate (i.e., Order, Family, Subfamily, etc.) to facilitate access and retrieval of the collections.
Conducts routine curatorial tasks including 1. Monitoring level, ph and specific gravity of fluid preservatives; 2. Freeze-sterilizing specimens and supplies; 3. Taking inventories; 4. Maintaining order in cabinets and drawers, 5. Conducts regular IPM monitoring and intervention for pests, temperature, humidity, light and dirt. Uses and calibrates monitoring supplies and equipment.
Coordinates with CM on specimen loan transactions, accessions, and deaccessions according to current collection management policies and procedures to ensure the creation and maintenance of appropriate records. Incorporates specimens returned by specialist into appropriate taxonomic drawers in general collection to facilitate access and retrieval.
Works in a safe manner so as not to endanger fellow staff members, volunteers and visitors. Complies with safety rules and regulations and establishes safe work practices. Reads all safety materials received. Promptly reports unsafe conditions and unsafe acts or accidents to appropriate individual. Maintains assigned work area and equipment free of accident-producing conditions. (All Levels)
Participation on field trips for the purpose of surveying, sampling, collecting, and general research activities to locations that may be remote from medical facilities and other urban infrastructure, and may involve activities such as hiking, camping, transport via helicopter and other small aircraft necessary to fulfill the objectives of the associated research activities.
Qualifications
Tech I: High School diploma and a desire to learn science.
Tech II: AD/BA/BS degree (in biology, museum studies or related field preferred) OR High School diploma AND up to 3 years experience in field, lab, or related science/museum work.
Tech III: AD/BA/BS degree (in biology, museum studies or related field preferred) AND 5 years of experience in field, lab, systems management, or museum studies/library sciences.
Other Requirements
Professional and appropriate dress for the job at hand (office, laboratory, field)
Good attendance
Detail-oriented
Flexibility in schedule to meet deadlines
Desire to learn and work hard
Working Conditions
Laboratory work environment may involve exposure to fumes, noxious odors, and gases from the mounting and preservation media, as well as dust and mold from the specimens themselves. Field work may involve exposure to high altitudes and wet conditions.
Direct Reports
None
Working Conditions
Normal office working conditions.
Hours
Full-Time, Non-exempt, Hourly
Deadline to Apply
The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Accounting Clerk
Responsible for data entry of most cash receipts. Checking accuracy, coding, and entering all Altru daily sales batches and other accounting documents. Duties also include preparing certain Accounting documents and providing assistance and support to GL and AP accountants as required.
Duties and Responsibilities
Audit and input daily Altru admissions batches.
Print and mail Fareharbor (FH) invoices received from daily admissions batches.
Audit and process cash receipts / prepare bank deposits.
Assist Senior Accountant with billing.
Prepare check requests for the Museum vendors which are handled by Accounting.
Prepare credit applications.
Prepare credit card log sheets for Accounting and IT personnel as requested.
Filing (W9, travel authorization requests (TAR), Altru reports).
Coordinate and maintain a system to track all credit cards, details, limits and other information for cards issued to Bishop Museum staff through First Hawaiian Bank. Also, Liaison to First Hawaiian Bank for corporate credit card program.
Print month end postage meter report (account summary) at month end and distribute to Senior Accountant and Controller.
Safeguard petty cash funds. Maintain receipts and detailed records to support all transactions. Prepare reimbursement from bank at the end of the month.
Supplies:
Coordinate and order all corporate logo supplies for the museum.
Coordinate and order all Accounting department supplies. Obtain approval for orders from Director of Accounting.
Prepare month-end journal entry to charge supplies to departments.
Assists other staff as requested by supervisor.
Interact with staff and museum clients with tact, courtesy and respect at all times. Stay motivated and project a positive and professional attitude towards fellow workers and clients. Cooperate and support teamwork. Maintain and strengthen customer and staff relationships.
Work in a safe manner so as not to endanger fellow staff members, volunteers and visitors. Comply with safety rules and regulations and establish safe work practices. Read all safety materials received. Report unsafe conditions and unsafe acts directly to supervisor. Promptly report accidents to immediate supervisor. Maintain assigned work area and equipment free of accident producing conditions.
Qualifications
Minimum two years related account clerk experience, preferably in a large organization with multiple funding sources, ledgers, departments and/or divisions. Ability to work with little supervision and with a high level of accuracy.
Other Requirements
Professional, business-like appearance.
Good attendance.
Good-to-excellent vision and reading ability for purchasing research and records maintenance
Detail-oriented with a high level of accuracy and organization.
Flexibility in schedule to meet deadlines.
A team player.
Working Conditions: Typical office environment. Occasional evening events that occur outdoors.
Hours: Full-Time, Exempt, Salary
Deadline to apply: The application will remain open until the position is filled.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Bishop Museum is proud to be an Equal Opportunity Employer dedicated to affirmative action and workforce diversity.
It is our policy to consider all qualified applicants for all positions without regard to race, color, religion, sexual orientation, gender identity, national origin, age, marital status, disability, veterans status, or the presence of a non-job-related medical condition.
In compliance with federal law and as a condition of employment, all employees must be able to provide proof of eligibility to work in the United States.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact Maricel Barroga, Manager of Human Resources at (808) 848-4171.
Be a Part of Our Story
Celebrate the extraordinary history, culture, and environment of Hawaiʻi and the Pacific with a gift to Bishop Museum. As a partner in the Museum’s work, you can help to sustain vital collections, research, and knowledge, and inspire exploration and discovery with a tax-deductible donation.
