Careers

Working with Bernice Pauahi Bishop Museum goes beyond preserving culture and furthering research. It is also meaningful and nourishing to the community we serve.

March 18, 2020

Bishop Museum has implemented a temporary hiatus in hiring for open positions. If you are interested in joining the Museum’s ‘Ohana in the future, we encourage you to submit your application so that we may review it when the hiring freeze has ended.

Click on links below for more information about Current Employment Opportunities, then click APPLY FOR THIS JOB at the bottom of the job description that appears to go to our online application(s).

Click on links below for more information about Current Employment Opportunities, then click APPLY FOR THIS JOB at the bottom of the job description that appears to go to our online application(s).

Vice President of Finance

Bishop Museum was founded in 1889 in honor of Bernice Pauahi, who was the great-granddaughter of King Kamehameha I, by her husband Charles Reed Bishop. Its original purpose was to house the royal family heirlooms of the Kamehameha Dynasty. Having expanded its mission over the course of more than 130 years, the Museum now stewards over 25 million cultural treasures and biological specimens, each of which provides evidence and gives voice to the stories of Hawai‘i and the broader Pacific. These include cultural artifacts, archaeological materials, historical photographs, films, works of art, audio recordings, books, manuscripts, and more than 22 million specimens of plant and animal life across seven scientific areas of study. Today, Bishop Museum is the world’s premier museum for Hawai‘i and the Pacific, recognized internationally for its primary source materials. This “library of life” and archive of Oceania cultural heritage connects the people of this region to their ancestors and chronicles changes in Hawai‘i and the Pacific over time and, in so doing, builds a bridge between the past and the future. Bishop Museum is located in Honolulu, Hawai‘i. 

Job purpose 

The Vice President of Finance will play a critical role in Bishop Museum’s successful growth. Reporting to the President and CEO, the Vice President of Finance is a member of the Museum’s senior leadership team and is a corporate officer serving as the organization’s Treasurer. S/he will be a strategic thinker and articulate spokesperson in support of the institution’s mission, setting financial policies and providing direction in order to: ensure long-term financial sustainability, increase capacity and productivity, maintain financial oversight, and enhance overall institutional reputation. The Vice President of Finance is directly responsible for the Finance and Accounting Department and for directing the Museum’s financial affairs in accordance with generally accepted accounting principles, ensuring compliance with the requirements of governmental and other regulatory departments, and collaboratively advancing the Museum’s strategic plan and institutional priorities. 

Duties and responsibilities 

  1. Strategy, Vision and Leadership 
  • Support Bishop Museum’s mission, vision and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect for individuals, commitment to our community, accountability and ownership. 

  • Report to the President & CEO and collaborate with the executive management team to develop and implement institutional priorities and manage performance across museum departments. 

  • Develop the Museum’s short-and long-term strategies for financial performance.  

  • Provide and interpret financial information and reports necessary to the Board of Directors, President & CEO, executive management team and other department directors.  

  • Act as liaison to the Audit & Finance and Investment Committees of the Board of Directors; provide regular financial statements as well as specialized financial reports as requested. 

  • Lead the annual budgeting and planning process; administer and review all financial plans and compare actual results with a view to identify, explain and correct variances as appropriate. 

  • Consistently analyze financial data including the financial performance and revenue forecasts of operating units and major projects; present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, an annual accrual based financial statements; monitor progress and changes to keep executive team appropriately informed of Museum’s financial status. 

  • Anticipate and keep abreast of federal, state and local funding or relief opportunities that may be applicable to the Museum’s situation and/or status, including for emergency conditions.  

  • Engage in strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding. 

 

  1. Team Building/Organizational Development 

  • Oversee, direct and organize the work of the Finance and Accounting Department, developing short- and long-range department goals, objectives, policies and operating procedures. 

  • Ensure divisions, departments and/or units of the organization have access to the required financial information that will allow a fair assessment of the progress being made by their programs. 

  • Work with directors and managers across the institution to monitor and evaluate financial performance; assist with mentoring as required; provide recommendations to improve potential process or outcomes and provide financial training when required. 

  • Work to strengthen inter-departmental communications to help achieve the Museum’s long-term strategic plans.  

 

  1. Financial Management 

  • Maintain institution-wide financial controls, policies, standards and procedures. 

  • Plan, organize, develop, direct, implement, report on, and regularly evaluate and upgrade the Museum’s fiscal functions.  

  • Monitor and analyze financial data; identify, research and resolve any discrepancies. 

  • Monitor and report on the performance of the Museum’s investments; ensure the assets of the organization are appropriately managed including investment portfolios, fixed assets and investment properties. 

  • Steward risk management; coordinate with the General Counsel to manage the Museum’s contractual agreements and obligations including the review of all insurance policies. 

  • Manage the annual independent audit of the Museum’s financial and compliance reports, and related income tax returns in conjunction with key Accounting personnel. 

  • Ensure that required filings including annual Federal and state tax returns, city and state registrations, applications and financial reports are properly prepared and filed. 

  • Work with the Institutional Advancement team to create annual and long-term fundraising goals that support the Museum’s operating and program expenditure budgets.  

  • Work collaboratively with various stakeholders to ensure timely receipt of revenues, grants and gifts, with attention to reporting, budgeting, stewardship and compliance.    

  • Coordinate the organization’s annual Defined Benefit and 401k plan audits and related Forms 5500 information return in conjunction with the Director of Human Resources. 

  • Negotiate and maintain the Museum’s federal negotiated indirect cost rate agreement with the Museum’s cognizant agency.   

  1. Functional Management 

  • Ensure divisions, departments and units of the organization have access to the required financial information that will allow a fair assessment of the progress being made by the organization’s programs. 

  • Ensure that the key transaction systems and reports (for areas including but not limited to membership, admissions, store sales, online sales, auctions, food and beverage sales, events and facility rentals) are efficiently and fully implemented, regularly reconciled with general accounting, and staff using these systems are properly trained and proficient in their use. 

  • Work with managers across the institution to monitor and evaluate financial performance; assist with mentoring as required; provide recommendations to improve potential process or outcome; and provide financial training where and when required.  

  1. Additional Duties and Responsibilities  

  • Accomplish all tasks as appropriately assigned in order to assist the organization in meeting its goals. 

  • Perform other tasks as requested and learn appropriate skills to adequately service both internal and external constituencies. 

  • Works with senior management, Board of Directors and key staff to directly support fundraising efforts including but not limited to making presentations and attending community events and museum conferences to represent the Museum 

 

Qualifications 

  • An experienced leader and financial executive with appropriate industry experience, preferably in the not-for-profit field.   

  • An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.   

  • A strategic and visionary thinker with sound technical skills, analytical ability, good judgment, and strong operational focus.  

  • A well organized and self-directed individual who is a team player.  

  • An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.  

  • A good educator who is trustworthy and willing to share information and serve as a mentor.  

  • An excellent negotiator who is experienced in contracts.  

  • A decisive individual who possesses a “big picture” perspective.   

  • A high energy individual that can concentrate for long periods of time.   

  • Must be proficient in general ledger, spreadsheet, database, and word processing programs. 

 

Other Requirements 

  • Master’s in Business Administration degree (MBA) or equivalent; or eight to ten years related experience and/or training; or equivalent combination of education and experience.   

  • CPA or CMA desired. 

  • Adheres to the organization’s Policy and Procedures. 

  • Acts as a role model within and outside the organization. 

  • Performs duties as workload necessitates to help meet the organization’s goals. 

  • Maintains a positive and respectful attitude. 

  • Communicates regularly with supervisor and executive team about various organizational issues. 

  • Works inclusively and collaboratively with the executive team, board, and staff 

  • Demonstrates flexible and efficient time management and ability to prioritize workload. 

  • Consistently reports to work on time prepared to perform the duties of the position.  

  • Meets organizational productivity standards. 

 

Direct reports 

Director of Accounting 

Working conditions 

Normal office working conditions. Occasional offsite meetings or events. 

Hours: Full-Time, Exempt, Salary

Deadline to apply: The application will remain open until the position is filled. 

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

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Financial Analyst

Duties and Responsibilities 

  • Create templates, models and tools to drive the planning, forecasting and budgeting processes 

  • Collaborate with cross-divisional staff to complete the planning, forecasting and budgeting processes 

  • Support the development and maintenance of fiscal roadmaps 

  • Track and report division metrics 

  • Develop advanced financial models and conduct analysis using a broad range of quantitative tools and techniques (trend analyses on past financial and operational performance, root cause analyses, scenario modeling for future options, etc.) 

  • Develop use cases and scenario models to drive better organizational decisions 

  • Influence decisions through detailed analysis during assessment, analysis, and execution of company-wide projects and communication with leadership 

  • Create reports and presentations for senior leadership 

  • Develop expertise in analyses focusing on specialized functions (e.g., grants/foundations management) 

  • Other duties as assigned by Manager 

  • Bachelor’s degree, or equivalent combination of work experience and education 

  • 2+ years of experience in financial analysis 

  • Strong data gathering and analysis skills 

  • Strong proficiency in Excel and other data analysis tools 

  • Excellent oral and written communication and interpersonal skills 

  • Ability to make recommendations based on data and analysis 

  • Ability to maintain confidentiality 

  • Demonstrated accomplishments in the following areas: 

    • Financial Reporting and Analysis 

    • Planning and Forecasting 

    • Working with Senior Leadership 

    • Deliverable development 

    • Problem solving skills 

    • Project management 

    • Change management 

    • Organizational process improvement 

    • Providing thought leadership 

    • Formulating and delivering action plans for high profile strategic initiatives 

    • Developing innovative solutions to organizational issues 

Qualifications Required 

  • Accountability for Results: Holds self and others accountable for ensuring that results are achieved; Seizes opportunities to produce results without direct supervision; Takes action on items beyond formal job responsibility; Sets high expectations for self and others 

  • Communications: Strong communication skills, excellent interpersonal skills, both oral and written, and ability to create as well as deliver effective presentations 

  • Creating Quality Deliverable: Establishes deliverable structure and content; Reviews deliverables of self and others to ensure that they meet internal client expectations; Implements and enforces high standards for quality deliverables 

  • Developing thought leadership / innovative ideas: Generates innovative ideas that are sound and progressive; Challenges the status quo; Fosters creativity throughout area of responsibility 

  • Problem Solving: Ability to work in a dynamic environment that requires critical thinking and strong analytical skills 

  • Providing Exceptional Service Mindset: Manages self and others to provide exceptional service by responding with a sense of urgency, practicality, accountability, and integrity 

  • Motivating Others: Exhibits enthusiasm, positive professional attitude, integrity, reliability, and leadership 

  • Building Rapport: Leads by example; actively listens; Respects the opinions and perspectives of others; Demonstrates strong personal commitment to others; clearly states thoughts, ideas, and expectations 

  • Decision-making: Decision-making skills, and ability to challenge, negotiate, and influence 

  • Accounting: Understanding GAAP and relevant compliance policies and procedure 

  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future. 

 

Technology/Other Requirements 

  • Experience with financial methods/systems for data extraction and financial analysis 

  • Advanced / expertise in Excel and PowerPoint and enterprise financial applications 

  • Strong analytical and problem-solving skills 

  • Actively teams with others and has strong communication skills 

 

Preferred Qualifications 

  • MBA or equivalent 

  • Expert level knowledge in Excel, including the ability to develop complex multivariable models that may require programming in visual basic for applications 

 

Working Conditions: Typical office environment.  Occasional evening events that occur outdoors. 

Hours: Full-Time, Exempt, Salary

Deadline to apply: The application will remain open until the position is filled. 

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

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Accounting Clerk

Responsible for data entry of most cash receipts.  Checking accuracy, coding, and entering all Altru daily sales batches and other accounting documents.  Duties also include preparing certain Accounting documents and providing assistance and support to GL and AP accountants as required.

Duties and Responsibilities

  • Audit and input daily Altru admissions batches.

  • Print and mail Fareharbor (FH) invoices received from daily admissions batches.

  • Audit and process cash receipts / prepare bank deposits.

  • Assist Senior Accountant with billing.

  • Prepare check requests for the Museum vendors which are handled by Accounting.

  • Prepare credit applications.

  • Prepare credit card log sheets for Accounting and IT personnel as requested.

  • Filing (W9, travel authorization requests (TAR), Altru reports).

  • Coordinate and maintain a system to track all credit cards, details, limits and other information for cards issued to Bishop Museum staff through First Hawaiian Bank.  Also, Liaison to First Hawaiian Bank for corporate credit card program.

  • Print month end postage meter report (account summary) at month end and distribute to Senior Accountant and Controller.

  • Safeguard petty cash funds. Maintain receipts and detailed records to support all transactions.  Prepare reimbursement from bank at the end of the month.

  • Supplies:

  • Coordinate and order all corporate logo supplies for the museum.

  • Coordinate and order all Accounting department supplies.  Obtain approval for orders from Director of Accounting.

  • Prepare month-end journal entry to charge supplies to departments.

  • Assists other staff as requested by supervisor.

  • Interact with staff and museum clients with tact, courtesy and respect at all times.  Stay motivated and project a positive and professional attitude towards fellow workers and clients.  Cooperate and support teamwork.  Maintain and strengthen customer and staff relationships.

  • Work in a safe manner so as not to endanger fellow staff members, volunteers and visitors.  Comply with safety rules and regulations and establish safe work practices.  Read all safety materials received.  Report unsafe conditions and unsafe acts directly to supervisor.  Promptly report accidents to immediate supervisor.  Maintain assigned work area and equipment free of accident producing conditions.

 

Qualifications

  • Minimum two years related account clerk experience, preferably in a large organization with multiple funding sources, ledgers, departments and/or divisions.  Ability to work with little supervision and with a high level of accuracy.

 

Other Requirements

  • Professional, business-like appearance.

  • Good attendance.

  • Good-to-excellent vision and reading ability for purchasing research and records maintenance

  • Detail-oriented with a high level of accuracy and organization.

  • Flexibility in schedule to meet deadlines.

  • A team player.

Working Conditions: Typical office environment.  Occasional evening events that occur outdoors. 

Hours: Full-Time, Exempt, Salary

Deadline to apply: The application will remain open until the position is filled. 

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

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Nūpepa Collections Technician

The Collections Technician is responsible for assisting in the care and maintenance of collections within the division or department, and their associated records. The Nūpepa Collections Technician is responsible for providing technical support specific to the Hawaiian language newspaper (Nūpepa) collections in the Bishop Museum Library & Archives.                     

Duties and Responsibilities

  • Participates in the identification, recording, and organization of the collections according to departmental and disciplinary standards to enhance access and retrieval of materials for study and exhibition.
  • Assists with the planning, arrangement, and maintenance of storage systems and appropriately secures the collection to ensure the physical welfare of the collections and associated records.
  • Works with collections staff to develop and maintain retrieval systems to enhance access to and use of the collections, and associated information.
  • Assists with the processing of collections in accordance with Museum and department policies and procedures, and federal and state law.
  • May supervise the work of interns and/or volunteers on specific projects.
  • Performs other duties, as assigned, to accomplish the goals of the Museum.

 

Qualifications

  • B.A. or B.S. preferred, although students completing an undergraduate degree in a related field will be considered.
  • Hawaiian language proficiency preferred.
  • 12 years prior experience working with archival collections preferred.
  • Knowledge of Hawaiian language repositories preferred.
  • Detail oriented.
  • Able to communicate clearly and accurately in writing and verbally.
  • Proficient in use of Microsoft Office applications, with an emphasis on Excel.
  • Proficient in use of digital applications, with an interest in collections digitization.

 

Other Requirements

  • Excellent interpersonal and organizational skills; ability to work effectively as part of a team and independently.
  • Able to maintain composure when working under time constraints and to meet deadlines.
  • Flexible in working hours.
  • Good attendance.

 

Direct Reports

None.

Working Conditions

Working environment may involve exposure to wet or dusty conditions.

Physical Requirements

Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects. Often required to do repetitive tasks with few breaks.

Hours: Temporary, Part-Time, Non-Exempt, Hourly

Deadline to apply: The application will remain open until the position is filled. 

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

Apply For This Job

Digital Communications Coordinator

It’s said that at any given time, Bishop Museum has 25,000,000 stories waiting to be told. We’re searching for a teammate passionate about the history, culture, art, and science of Hawaii and the Pacific, to help share these stories with our global audience.

Join the Bishop Museum Ohana as our Digital Communications Coordinator in the Institutional Advancement department. The Digital Communications Coordinator supports key communications activities for the Museum including public relations; internal and external communications; social media; email marketing; reputation management; content management; content creation; and cross-platform analytics.

This position is an integral member of our communications and marketing teams, and collaborates within and across the Museum’s cultural, scientific, operational, and administrative departments to fulfill organizational goals and milestones. Specifically, the Digital Communications Coordinator works to bolster the Museum’s overall reputation; and increase media engagement, social media audience engagement and growth, email lead generation, and web traffic.

This individual keeps abreast of trends and implements compelling digital communications initiatives, with creative and targeted content, to diverse audiences – from the native Hawaiian practitioner on Hawaii Island, to the natural sciences researcher in Europe, to the visiting traveler from Japan, to the family of four in Honolulu planning their Spring Break activities. Together with the Director of Communications, this individual coordinates and supports the digital presence of the Museum’s exhibits, programs, services, and campaigns.

The ideal candidate will have a passion for serving the Museum’s many stakeholders; the energy to manage multiple projects in a fast-paced environment; the initiative and creativity to explore new ways to engage the Museum’s diverse audiences; and the commitment to helping preserve our island homes’ history, culture, and environment. Optimally, the candidate will have some work experience/background in public relations, journalism, and/or online communications; is proficient at and enjoys writing; is familiar with digital communications channels; and has a working knowledge of design, photography, and videography / video editing.

 

Duties and Responsibilities:

Duties and responsibilities include, but are not limited to:

  • Public Relations | Media Engagement | Internal and External Communications
  • Support the Director of Communications with the Museum’s public relations efforts, to include reviewing news releases; writing copy; curating content; engaging with media; and reporting on results.
  • Assist with developing Museum messaging and talking points.
  • Assist with Museum internal communications including employee and other stakeholder engagement.
  • Assist with creating and curating content for distribution to media, and other external as well as internal audiences.

 

Social Media

  • Ensure that the Museum’s social media channels remain responsive, engaging, and innovative.
  • Stay informed on emerging online communications tools, social media trends, and overall best practices.
  • Execute on the social media strategic plan and oversee the Museum’s presence on all social media platforms (including Facebook, Twitter, Instagram, LinkedIn, YouTube, and TikTok), and respond to comments and messages and engaging with fans and followers, as well as partner organizations and entities.
  • Write copy and schedule social media posts.
  • Create and implement strategies to increase the number of fans/followers and to increase audience engagement on social media platforms.
  • As needed, evaluate efforts and advise when social channels should be retired and/or when new channels should be explored.

 

Email Marketing

  • Coordinate, build, edit, and distribute email campaigns to support general Museum communications and initiatives, including weekly and monthly newsletters, advocacy alerts, event promotions, and automated/triggered messages.
  • Create and implement lead generation strategies to increase our subscriber base.
  • Support routine maintenance and cleanup of email list.

 

Content

  • Assist with managing the Museum’s planning, scheduling, and production calendars for its various channels.
  • Produce short-form content, including copy, photography, infographics, and video, primarily for public relations and social media, and in some instances to also support other Museum departments/initiatives.
  • Assist with covering Museum events for broadcast on our various channels. This would involve some off-hours and weekend/holiday work, and may include live broadcasts either via social media or an online video platform (YouTube, Vimeo, etc.)
  • Assist with project management of communications and marketing-related design, photography, and video projects with both internal teams and external partners.
  • Contribute to the development of a thoughtful and engaging content strategy for the Museum’s channels.

 

Reporting

  • Track and provide reports and analytics on social and email conversion metrics.
  • Coordinate annual and other regular reporting on digital communications and marketing metrics for external stakeholders.
  • Contribute to the preparation of regular and campaign-specific reports on social, email, and other digital communications performance to relevant staff.

 

Other

Additional duties as assigned to advance the Museum’s mission.

Qualifications

  • Familiarity with Hawaiian and Pacific culture, history, natural sciences, and environment
  • Bachelor’s Degree required
  • Minimum one year experience in public relations or journalism, or two years’ experience in online communications
  • Strong communication and writing skills
  • Exceptional attention to detail
  • Strong focus to tackle day to day tasks and meeting related deadlines, while also keeping an eye on and managing long-term projects and ongoing campaigns
  • Exceptional customer service skills
  • Demonstrated ability to collaborate with internal and external partners on multiple intricate, detailed, and time-sensitive projects
  • Demonstrated experience managing large, diverse online communities and global audiences, with the ability to diffuse potential hot-button issues
  • Experience with social media and email management platforms and tools
  • Proficiency in the Microsoft Office suite of programs
  • Basic knowledge of design and familiarity with Adobe Creative Suite and/or related tools
  • Experience with videography, photography, and copywriting for online channels
  • Familiarity and basic experience with video editing tools
  • As-needed, flexibility of working remotely / from home, and in an office setting, as well as being able to quickly head to the Museum campus in emergency and/or urgent situations
  • As noted above, the ideal candidate will have a passion for serving the Museum’s many stakeholders; the energy to manage multiple projects in a fast-paced environment; the initiative and creativity to explore new ways to engage the Museum’s diverse audiences; and the commitment to helping preserve our island homes’ history, culture, natural sciences, and environment

 

Other Requirements

The Digital Communications Coordinator will share social media management duties which include after-hours monitoring and responding on all channels. During emergency situations, this position will require extended shifts to assist with any and all Museum communications duties as needed

  • Flexibility in day to day working hours, as some evening and weekend work is required
  • Must have own car with proof of insurance and valid Hawai‘i Driver’s License
  • Professional, business-like appearance
  • Good attendance
  • Experience creating and working with processes and systems

 

Hours: Full-Time Salary, some evenings and weekends required

Salary: Commensurate with experience

Deadline to apply: The application will remain open until the position is filled.

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Project Manager

Project management responsibilities include the coordination and completion of projects on time within budget and within scope. Oversee all aspects of projects by setting deadlines, assigning responsibilities, and monitoring and summarizing the progress of the project. Prepare reports for upper management regarding the status of the project. The successful candidate will work directly with clients to ensure deliverables fall within the applicable scope and budget. He or she will coordinate with other departments to ensure all aspects of each project are compatible.

Duties and Responsibilities

  • Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects
  • Ensure that all projects are delivered on time, within the scope and within budget
  • Assist in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility
  • Ensure resource availability and allocation
  • Develop a detailed project plan to monitor and track progress
  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
  • Measure performance using appropriate project management tools and techniques
  • Report and escalate to management as needed
  • Manage the relationship with the client and relevant stakeholders
  • Perform risk management to minimize potential risks
  • Establish and maintain relationships with third parties/vendors
  • Create and maintain comprehensive project documentation
  • Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
  • Track project performance, specifically to analyze the successful completion of short and long-term goals
  • Meet budgetary objectives and make adjustments to project constraints based on financial analysis
  • Develop comprehensive project plans to be shared with clients as well as other staff members
  • Perform other related duties as assigned

 

Qualifications

  • Bachelor’s degree in architecture, planning, or another related field
  • 4 years of experience in the field or in a related area
  • Familiar with a variety of the field’s concepts, practices, and procedures
  • Highly organized and detail-oriented, excellent time management skills with the ability to meet deadlines
  • Strong communication skills
  • Ability to interact with people of all levels and backgrounds
  • Demonstrated ability to manage multiple tasks and maintain composure under time constraints
  • Demonstrated ability to prepare and coordinate standard professional correspondence and communications pieces
  • Proven ability to work both independently and collaboratively to achieve departmental goals

 

Other Requirements

  • Flexibility in working hours, as some evening and weekend work, is required.
  • Must have own car with proof of insurance and valid Hawai‘i Drivers License
  • Professional business-like appearance
  • Good Attendance
  • Detail-oriented
  • Experience in a development office a plus
  • Familiarity with Hawaiian or Pacific culture and history a plus

 

Direct Reports None

Working Conditions

Typical office environment. Occasional evening events occur outdoors.

Physical Requirements

Ability to stand and walk for extended periods of time and carry and move heavy file boxes.

Hours: Full-Time Salary, some evenings and weekends required
Salary: Commensurate with experience
Deadline to apply: The application will remain open until the position is filled.
 

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Administrative Assistant

Reporting to the Vice President of Operations, Planning, and Program Management, the Administrative Assistant plays a supportive role in the growth and advancement of Bishop Museum. S/he provides administrative support is primarily responsible for the handling of all scheduling, filing, messaging, and paperwork. S/he also services external inquiries and request from museum supporters and the general public. This person is pivotal to the smooth functioning and quality of the Museum’s operations and works proactively and collaboratively to ensure that all administrative needs are met and that communication flows smoothly in all directions.

Duties and Responsibilities

  • Prepares and processes all check requests, credit card logs, contract summaries, service agreements, expense reports, cash receipts, merchandise transfers, and related paperwork for the VP of Operations, Planning, and Program Management.
  • Supports the Museum’s various Committees including distributing meeting notices, taking RSVP’s, recording meeting minutes, and distributing correspondence as directed.
  • Provides administrative support for the VP of Operations, Planning, and Program Management, including, but not limited to, coordinating/attending meetings, drafting simple correspondence, scheduling, filing, and project coordination.
  • Manages the Museum’s bulk postage accounts with the United States Postal Service.
  • Maintains the division’s budget records, and prepared monthly reports on revenues and expenses.
  • Performs other duties as needed as directed by the VP of Operations, Planning, and Program Management.

 

Qualifications

  • Associates Degree, professional certification, or equivalent work experience required.
  • Highly organized and detail-oriented, excellent time management skills with ability to meet deadlines
  • Strong communication skills
  • Ability to interact with people of all levels and backgrounds
  • Demonstrated ability to manage multiple tasks and maintain composure under time constraints
  • Demonstrated ability to prepare and coordinate standard professional correspondence and communications pieces
  • Proven ability to work both independently and collaboratively to achieve departmental goals
  • Exceptional interpersonal skills; warm and pleasant demeanor

 

Other Requirements

  • Flexibility in working hours, as some evening and weekend work is required.
  • Must have own car with proof of insurance and valid Hawai‘i Drivers License
  • Professional business like appearance
  • Good Attendance
  • Detail oriented
  • Experience in a development office a plus
  • Familiarity with Hawaiian or Pacific culture and history a plus

 

Direct Reports

None

Working Conditions

Typical office environment.  Occasional evening events that occur outdoors.

Physical Requirements

Ability to stand and walk extended periods of time and carry and move heavy file boxes.

Hours: Full Time Salary, some evenings and weekends required
Salary: Commensurate with experience
Deadline to apply: Application will remain open until position is filled.

Apply For This Job

Bishop Museum is proud to be an Equal Opportunity Employer dedicated to affirmative action and workforce diversity.

It is our policy to consider all qualified applicants for all positions without regard to race, color, religion, sexual orientation, gender identity, national origin, age, marital status, disability, veterans status, or the presence of a non-job-related medical condition.

In compliance with federal law and as a condition of employment, all employees must be able to provide proof of eligibility to work in the United States.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact Maricel Barroga, Manager of Human Resources at (808) 848-4171.

Be a Part of Our Story

Celebrate the extraordinary history, culture, and environment of Hawaiʻi and the Pacific with a gift to Bishop Museum. As a partner in the Museum’s work, you can help to sustain vital collections, research, and knowledge, and inspire exploration and discovery with a tax-deductible donation.