Careers

Working with Bernice Pauahi Bishop Museum goes beyond preserving culture and furthering research. It is also meaningful and nourishing to the community we serve.

Click on links below for more information about Current Employment Opportunities, then click APPLY FOR THIS JOB at the bottom of the job description that appears to go to our online application(s).

Please note, we do not accept ‘open applications’ – you must indicate what position you are applying for when you submit your resume. Faxed, hand delivered and mailed resumes are scanned in Human Resources and forwarded to the hiring manager.

Sales Manager

The Sales Manager plays an integral role in leading efforts to increase admissions-based and group sales revenue for Bishop Museum, with particular focus on non-resident visitor admissions. Responsibilities include but are not limited to: leading the Museum’s sales efforts aligned with the institution’s strategic plan and business planning goals; serving as liaison with all sectors of the visitor industry; maintaining affiliate database and annual contracts; and the development and marketing of new programs/tours that will leverage Bishop Museum’s assets and appeal to visitor sectors in the eastbound and westbound markets. This position is responsible for building, growing and maintaining relationships with travel agencies and markets that drive visitation to the Museum, in both westbound and eastbound markets.  The Sales Manager will work to develop and promote programs that capture sales opportunities and meet revenue goals for the Museum. Close coordination with the marketing department, retail/ admissions department, the education department and the guest services department is a must to ensure brand, sales and program alignment.  The position also ensures that booking systems and portals for various tourism groups are accessible, up-to-date, organized, clear and user-friendly.  S/he must be able to work effectively with industry professionals to develop a vision and drive admissions sales for this internationally significant institution.
 
Duties and Responsibilities
 
  • Build and grow tourism industry partners and curate high-value experiences and tour packages for Westbound/Eastbound Groups.
  • Develop and maintain positive relationships and partnerships with external agencies and organizations to increase Museum admission sales.
  • Develop and strengthen relationships with travel industry partners and their staff to better education them on the offerings Bishop Museum has to offer.
  • Identify and analysis new strategic partnerships and markets within Tourism industry to build larger audience
  • Implement regular FAM tours to assist with familiarizing industry professions and partners on how to best sell Museum experiences.
  • Manage contracts with industry partners under the supervision of the Director of Sales & Events.
  • Monitor and drive content for external tourism websites.
  • Work with tour operators and travel agents to schedule and accommodate tour groups.  Maintain records.
  • Coordinate with Visitor Experience and group reservations staff to schedule and confirm reservations.
  • Develop and implement effective sales strategies to maximize revenue generation while weighing the value of each piece of business against Museum objectives.
  • Collaborate with the Director of Sales & Events to build, curate and maintain experiences that drive visitation and sales.
  • Work with the Museum’s Media and Marketing team to build a robust repertoire of content that highlights Bishop Museum sales opportunities.
  • Conduct sales calls to key accounts or major prospects.
  • Adjust sales and promotional strategies based on competitive market and market segment knowledge.
  • Develop system for monitoring, evaluating and reporting of progress in nonresident sales areas.
  • Maintain accurate and up-to-date records in wholesale contracts and admission-based offers.
  • Represent the Museum to promote Bishop Museum and its core values and mission
  • Attend travel and industry functions, events, trade shows and conferences, aimed at selling and cultivating the visitor market and deemed relevant to increase sales and advance partnerships., as needed.
  • Occasionally, provide clerical support for programming, including copying, generating invoices, mailing receipts, and other office responsibilities.
  • Respond to all phone and email requests within a 24-hour period.
  • Provide other daily operational assistance as needed
  • Other duties as assigned.
 
Qualifications
 
  • Bachelor’s degree in Travel Industry Management or closely related discipline and/or equivalent combination of education and experience or related experience preferred, but not necessary.
  • Strong passion of Hawaiian culture, history, leisure sales, tour & travel market.
  • Positive, hospitality-oriented attitude.
  • Excellent communication and presentation skills; experience in public interactions desirable.
  • Attention to detail, a high degree of organization and a knack for procedures and systems management.
  • Ability to be assertive and persuasive.
  • Demonstrated ability to understand customer requirements and translating these into sales solutions.
  • Must also be able to travel as needed to conferences, trade shows, tenant offices and other company offices.
  • Ability to work well on multiple projects and deadlines simultaneously.
  • Commitment to the mission, values, and programs of Bishop Museum.
  • Ability to maintain a flexible schedule
  • Working knowledge of MS Office software suite including Word, Excel and PowerPoint.
 
Other Requirements
 
  • Flexibility in working hours, as some evening and weekend work is required.
  • Must have own car with proof of insurance and valid Hawai‘i Driver’s License.
  • Organized, analytical, and detail-oriented.
  • High energy and ability to be active for extended amounts of time.
  • Ability to manage multiple ongoing projects with little supervision.
  • Ability to read, write and speak English clearly and proficiently.
  • Effective verbal and written communication skills for a variety of audiences.
  • Ability to work effectively in collaboration with others.
  • Professional, business-like appearance and demeanor.
  • Familiarity with Hawaiian or Pacific culture and history a plus.
  • Ability to converse in additional languages, such as Japanese, preferred.
 
Direct Reports
 
This position does not supervise others.
 
Working Conditions
 
Most hours of the day are spent driving and walking in the field with clients.  Some office hours will be necessary.  Occasional evening or weekends needed and ability to work outdoors.
 
Hours: Part Time Salary, some evening and weekends required
Salary: DOE
Deadline to apply: Application will remain open until position is filled.
 

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Director of Major Gifts

The Director of Major Gifts will develop programs and strategies to identify, cultivate, track, and solicit prospective major donors to Bishop Museum for significant gifts to fund a broad range of institutional priorities, including its Hawaiian and Pacific collections, educational programs of culture and science, biological research throughout the Pacific, and forward momentum as a dynamic and growing museum resource for the 21st century.
The successful candidate will demonstrate proven success in major gifts fundraising, superior organizational and communication skills, and the initiative and ability to work collaboratively with board, management, and staff. S/he must be a critical thinker, conversant with current technologies, comfortable with public presentations, and able to serve as a spokesperson and champion for the Museum’s mission and priorities. A minimum of seven years of progressive fundraising experience, proven success in cultivating donors and securing large gifts, prospect management ability, a passion for learning and exploration, and the desire to join a dynamic and growing operation must be demonstrated. Experience in an educational or a large cultural or environmental organization is preferred.
 
Duties and responsibilities
 
  1. Identifies, cultivates, and solicits major gifts prospects; recommends and implements cultivation and solicitation strategies of individual prospective donors both within the museum’s donor program and prospective donors outside the donor Museum’s program
  2. Works with senior management and board leadership to assist in the coordination of cultivating and soliciting major gifts. Serves as a liaison between the Museum and the Fund Development Committee of the Board of Directors as it relates to major, capital, and planned gifts and fundraising initiatives.
  3. Develops and maintains a MOVES management prospect management tracking system and internal communications strategy that supports proactive major gifts fundraising.
  4. Assists senior and unit management in the recognition and prioritization of institutional and departmental funding needs. Keep abreast of institutional and departmental priorities, public programs, events, and key initiatives.
  5. Maintains working knowledge of current tax laws, investments, and planned giving opportunities; applies knowledge for prospect cultivation as appropriate.
  6. Helps to maintain a sophisticated planned giving program for the Museum; cultivates prospects through targeted marketing efforts and educates prospective donors on planned giving vehicles.
  7. Collaborates with others on the Development team on donor cultivation, capital campaign and recognition events/activities.
  8. Works with corporate giving staff to cultivate relationships with foundation and government entities as needed.
  9. Performs other duties as required.

 

Qualifications
 
  1. Bachelor’s Degree required. Master’s Degree desirable.
  2. At least 7 years of progressively responsible experience in the development activities of a non-profit organization with a proven track record in major gifts.
  3. Capital campaign experience desirable.
  4. Planned giving experience desirable.
  5. Strong writing skills required, including the ability to write standard development communication pieces (including direct solicitation pieces, acknowledgments, proposals, letters of inquiry, cover letters and general correspondence), and general interest articles.
  6. Knowledge of database, spreadsheet, and word processing software required. Knowledge of Raiser’s Edge and Altru software desirable.
  7. Organized and detail-oriented, with ability to meet tight deadlines and to work on multiple projects simultaneously.
  8. Energetic and enthusiastic team player. Also able to work independently.
  9. Flexibility to work some weekday evenings and weekends as needed.
  10. Demonstrated success in major gifts fundraising within a nonprofit organization
  11. Creative ability, strong written and verbal communication skills, and critical thinking
  12. Excellent interpersonal skills; positive attitude; ability to interact and develop rapport with people with varied backgrounds/interests
  13. Computer-literate with proficiency in proficiency in MS Office and donor/membership database software systems
  14. Ability to manage multiple prospects and projects simultaneously
  15. Organized, detail and deadline oriented and able to prioritize tasks; good time management skills
  16. Excellent interpersonal skills; positive attitude; ability to work with diverse groups of people
  17. Ability to maintain composure under time constraints; ability to maintain a professional demeanor when dealing with others.
  18. Ability to work independently or as part of a team to accomplish tasks/goals of the department

 

Other Requirements
 
  1. Valid driver’s license and car required, must have own car with proof of insurance.
  2. Professional business like appearance
  3. Good Attendance
  4. Detail oriented
 

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Social & Digital Media Coordinator

 
The Social & Digital Media Coordinator at the Bishop Museum will play an integral role in the growth of the museum’s current social media presence and the developing digital media strategy. This position will post, monitor, create content for social media, as well as coordinate reviews of planned posts with various stakeholders and departments across the Museum. In addition to the day-to-day coordination of and content creation for the Museum’s Facebook, Twitter, Instagram, YouTube, and Pinterest platforms, this position will serve as the primary point of contact for the development of various digital media ad campaigns between graphic design staff and a digital media placement agency or staff member. This position will be expected to handle a variety of media assets including but not limited to creative writing, copy editing, photography, and videography.
 
Duties and Responsibilities
 
  • Engage members and potential supporters in positive, thoughtful online conversations about the museum, our exhibits, collection, programs, events, and more.
  • Write and help curate creative, engaging content for sharing among Bishop Museum’s social media spaces.
  • Work cross-departmentally to develop responses to comments and inquiries on our social networks and peer review sites (TripAdvisor, Yelp, etc.) as well as other required support and creative content development.
  • Assist in the development and deployment of creative tactics and campaigns via social platforms to engage and grow our social communities.
  • Monthly reporting on metrics and impact of social platforms. Stay abreast of latest trends in social media, emerging technologies, and nonprofit communications.
  • Coordinate regular social media content planning meetings across departments.
  • Create, gather, and curate content (photographs, videos, designed assets) as required.
  • Other duties as assigned.
 
Qualifications
 
  • Bachelor’s Degree required.
  • Minimum of one year of experience in online marketing, social media or public relations, including experience with managing digital marketing projects.
  • Some experience with social advertising across Facebook, Instagram, and LinkedIn as well as emerging advertising platforms.
  • Experience managing large online communities and the ability to diffuse potential hot button issues.
  • Experience with social management platforms (Hootsuite, Sprout Social, Social Report, etc.), basic HTML, and social media apps preferred.
  • Experience with creating short videos, photographs, and other digital assets for social audiences.
  • The ideal candidate is organized, self-motivated, creative, resourceful, professional, timely, upbeat, energetic, collaborative (thrives in a distributed team structure), flexible, and able to take both initiative and direction.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Demonstrated communication (verbal and written) and customer service skills. Strong creative writing skills.
  • Must have proficiency with a variety of computer software applications in word processing, spreadsheets, research, and presentation software Microsoft Windows, Word, Excel, PowerPoint. Experience with Adobe Creative Suite a plus.
  • Demonstrated knowledge of emerging media, and proficiency within social media networks and digital platforms is a must. May include, but not limited to:
 
Instagram
Facebook
Twitter
Blogs
WordPress
YouTube
Pinterest
Mobile apps and platforms
 
 
Other Requirements
 
 
Flexibility in working hours, as some evening and weekend work is required.
  • Must have own car with proof of insurance and valid Hawai‘i Driver’s License
  • Professional, business-like appearance
  • Good Attendance
  • Detail-oriented
  • Familiarity with Hawaiian or Pacific culture and history a plus
 

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Museum Educator

 
With direction from the Director of Education and in collaboration with educators from the Science and Hawaiian Cultural Education groups, the Museum Educator will be responsible for developing and implementing a variety of culture-based educational programming, creating educational resource materials related to the museum’s content and collections and serve as an educational resource. The Museum educator also supports the work of the Education department by working with school and community group visits, daily visitor tours, and other public programming.  On occasion, the Museum Educator may be assigned to deliver outreach programs off-site. 
  
Duties and Responsibilities
 
  • Develop, refine, implement and assess Hawaiian cultural content and multidisciplinary (Hawaiian Hall tours, Science Adventure Center activities, and Planetarium) programming, grounded in Bishop Museum’s Knowledge Core.Programming shall include a variety of delivery methods for appropriate audiences and may include dramatic storytelling, interpretation of the artifacts and replicas of artifacts from the Museum’s collection. Audiences include school groups, community groups and Museum visitors of all ages.
  • Assist with the development and launch of innovative free and fee-based visitor experiences that serve visitor interests.Advise the Director of Education on budget needs and distribution of propose activities.
  • Assist with the development and implementation of programming to support and enhance new exhibits and special events.
  • Support staffing needs for special extended-hour events and facility rentals, as needed.
  • Communicate and collaborate with museum staff to ensure high quality visitor experiences.
  • Maintain an accurate inventory of program materials and request replacements, when needed. 
  • Properly care for program materials – artifacts and replicas of artifacts Work in a safe manner as not to endanger fellow staff members, volunteers and visitors.
  • Comply with safety rules and regulations and establish safe work practices.  Read all safety materials received. 
  • Report unsafe conditions and unsafe acts directly to supervisor.  Promptly report accidents to immediate supervisor. 
  • Maintain assigned works area and equipment free of accident-producing conditions.
  • When using the Museum’s vehicle – staff shall maintain a current Hawaii Driver’s License and shall comply with all highway regulations.
  • Perform other duties as assigned. 

 

Qualifications
 
  • Bachelor’s degree in Science, Hawaiian Studies, Pacific Island History, Education or closely related field.
  • 3-5 years of demonstrated experiences and success in the development and implementation of formal (classroom) and informal (museum programming) educational programs.
  • 3 – 5 years of experience performing similar job functions.

 

Knowledge, Skills and Abilities
 
  • Knowledge and application of instructional methods that are grounded in Hawaiian cultural perspectives/worldview
  • Working knowledge of Hawaiian Language
  • Excellent presentation skills
  • Must be able to work collaboratively with others to develop and deliver program content
  • Must have strong written and verbal skills – in order to communicate with a variety of audiences
  • Must have strong organizational skills
  • Must be solution-oriented problem solver and team contributor
  • Ability to use a computer and appropriate software necessary to accomplish tasks (MS Office)
  • Ability to engage with a wide range of audiences and communities

 

Other Requirements

  • Valid Hawaii Driver’s License

 

Direct Reports None.
 
Working Conditions Some weekend and evening availability (with advanced notice)
 
Physical Requirements Occasionally required to stand for extended periods of time, climb stairs, lift heavy objects, and do repetitive tasks with few breaks.
 
  • Hours: Full-Time Salary; some evening and weekends required
  • Salary: Commensurate with experience
  • Deadline to apply: Application will remain open until position is filled.

 

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Asia Pacific Educator

The AP Educator delivers culture-based programming to Japanese school groups, community groups, and general public at Bishop Museum. In conjunction with other educators, he/she serves as a cultural content resource in the development, delivery, and evaluation of museum programs, exhibits, and special events.  He/she supports the Museum’s Japanese volunteer docents and interacting with museum guests. AP Educators are also responsible for the booking, coordination and delivery of daytime and evening programs to Japanese visitors Programs include public programs for the general visitor and for fee-based specialty programs.

Duties and Responsibilities

  • Provide programs to eastbound customers on topics ranging from hula to celestial navigation, for both daytime and evening programs. Some of the programs are presented in a team situation with an English-speaking presenter; other programs are presented solo. These include programs in the Museum’s planetarium and tours in Hawaiian Hall.
  • Work with tour operators and travel agents to schedule and accommodate tour groups. Maintain tour records. Answer calls in office, take bookings, arrange a facility and an instructor for programs such as hula instruction.
  • Provide clerical support for programming, including copying, generating invoices, mailing receipts, and other office responsibilities.
  • Assist Lead AP Educator in the development, revision, evaluation and implementation of cultural and multidisciplinary programming for school groups, community groups, and general public.
  • Prepare materials for each tour, including setting up luncheons as needed.
  • Provide translation duties for museum in terms of Japanese-language guides, signs and website.
  • Update the museum’s Japanese website and social media.
  • Assist the rest of the team in screening, training, and coordinating the work of Japanese-speaking docents.
  • Cover evening astronomy programs as needed. This includes operating planetarium equipment, welcoming visitors, and providing clerical support for programming.
  • Provide other daily operational assistance as needed.
  • Support museum contractees that deliver museum-specified programs such as Hula, ukulele, lau hala, and Hawaiian language.
  • Study and learn Hawaiian and Pacific Cultures, plants, and species for interpretation to the Japanese-speaking public.
  • Occasionally, deliver a museum program offsite as part of Japanese outreach program or English immersion experiences for Japanese visitors.
 

Qualifications

  • Bachelor’s degree, and/or four years of related experience, preferred
  • Must be fluent in both Japanese and English
  • Background in Hawaiian language and culture desired
  • Excellent public speaking skills
  • Ability to work with visitors in a courteous and engaging manner
  • Must be comfortable in operating audiovisual equipment, including planetarium
  • Experience in museum or visitor industry
 

Other Requirements

  • Flexibility in working hours, as regular evening and weekend work is required.
  • Professional business like appearance
  • Demonstrated good attendance record
  • Detail oriented
  • Computer literate
 

Direct Reports None

Working Conditions Position does require working on campus at night, in dim lights, in particular in planetarium and observatory. Tours require the employee to be on one’s feet for as long as 1 hour at a time.

Physical Requirements Ability to walk and stand for an extended period of time and occasional use of stairs.

Hours: Part-Time; some evening and weekends required
Salary: Commensurate with experience
Deadline to apply: Application will remain open until position is filled.

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Visitor Experience Assistant – Greeter

The Visitor Experience Assistant – Greeter position covers a wide range of job duties that, together, facilitate and enhance our customers’ experience at Bishop Museum.  This facilitation takes many forms, from enhancing the customer’s interactions by greeting, managing our traveling exhibits, facilitating traffic flow, handling basic cashiering duties, assisting groups and answering the main information line of the museum as visitors plan their visit. The Visitor Experience team’s overall goal is to enhance the visitor experience; primary responsibilities may be adjusted day of to assist with visitor flow and museum needs.

Duties and responsibilities

Primary Responsibilities:

Special Exhibits, Greeting & Line Management:

  • Staff any designated exhibit positions that require staff coverage at Bishop Museum. Greet visitors as they enter the exhibit and explain nature of exhibit. Monitor lines of visitors waiting for exhibits, operate equipment as needed, and enforce any age or height requirements.
  • Ensure the exhibit is open in the morning; do a check to make sure all equipment is functional and all supplies are in place. Staff, monitor and resupply the exhibit during the day. Reorganize and resupply the exhibit at end of day.
  • Monitor volunteers in the exhibit: make sure they have adequate breaks, assist them with content, and update those volunteers on how to assist visitors in the exhibit space.
  • Using a cash box/iPad/tablet sell tickets to exhibits or programs and museum special events. Count out the balance for cash box and ensure starter fund is correct. Take credit card payments using portable device (card reader/iPad).
  • Submit balanced drawer/cash box at the end of each shift, file report of attendance and tickets sold when necessary. Verify balance with supervisor and report any discrepancies to supervisor immediately.
  • Greet visitors as they enter the museum and for special events; explain programs, admission prices, hours of event; direct visitors to the right entry point.
  • Greet trolley as it arrives at Bishop Museum. Provide information, welcome trolley riders and invite them to visit Bishop Museum.
  • Arrive at planetarium 10 minutes before the show to ensure that waiting line forms properly and that visitors in line understand the content of upcoming program.
  • Assist with ticket box admissions particularly on high volume days and for membership/advanced sales check in.
 

Secondary Responsibilities:

Reception & Reservations:

  • Serve as the public’s first point of contact when they call Bishop Museum or email Visitor Experience. Provide assistance in the form of information, responding to visitor feedback and complaints, and direction specific staff members when needed.
    • Answering multiple phone lines and assess needs of caller.
    • Routing calls/emails to appropriate employees and staff throughout museum. Maintain an awareness of “who does what” and where to send calls/emails on such topics as membership, collections, donation, collection access, cultural and scientific inquiries, etc.
    • Taking and relaying messages when employees aren’t available, in situation where leaving a voice mail does not suffice.
    • Provide information to callers regarding Bishop Museum’s hours, admission prices, exhibit schedules, programs, and other information. Stay familiar with Museum’s permanent and temporary exhibits, regular daily program schedule, special events, special promotions and offerings.
  • Attend staff meetings and serve as ‘day of’ informational contact person for any programing or issues that come up with tours during the day. Report on daily operations, groups or programming to management and appropriate staff as needed.
  • Take bookings via phone, email and website for Bishop Museum tours and other programs; explain programs to customers, book events, follow up on any special situation or details.
  • Assist with greeting groups and group reservations.
 
 

Other Responsibilities:

  • Monitor and enforce the museum’s policies including:
    • Visitors are required to purchase museum tickets
    • No food or drink is allowed in exhibit spaces
    • Clients allowed to smoke in designated smoking areas only
    • Alcohol, when allowed, must stay within the designated event area
  • Monitor facility rental events at the museum as needed. Remain onsite till the take down of the event is finished. Inspect rental space at end of event to ensure that the space has been cleaned up properly, and that there has been no damage to the museum’s facilities.
  • Adhere to customer service policies and maintain a pleasant demeanor when interacting with the public even in stressful conditions.
  • Attend department and organization wide trainings.
 
 

Qualifications

  • High school degree required; college degree preferred.
  • Ability to read/write/speak and communicate clearly in English in person and via phone and email.
  • Ability to understand, retain, and effectively communicate information about the Museum’s history, grounds, exhibits, merchandise, events, and policies to team members and visiting guests in a polite and professional manner with the “aloha spirit.”
  • Ability to work in a fast paced environment, multi-task and prioritize workload with thorough completion in a timely manner.
  • Demonstrate an outgoing and friendly personality.
  • Demonstrate a strong work ethic by taking the initiative to identify departmental needs and assisting with or taking ownership, correcting or implementing steps to remedy or improve the work environment, process, Guest experience, etc.
  • Must be fully computer literate, with demonstrated ability to set up sound systems, connect lap tops to LCD projectors, and troubleshoot problems.
 

Other Requirements

  • Flexibility in working hours, weekend availability is essential
  • Professional business like appearance
  • Good Attendance
 

Direct Reports

None

Working Conditions

Evening work and weekend work is required. Positions may be required to work outdoors in the elements and at times in a bright/dark environment. Employee will be working in busy, sometimes noisy exhibit halls.   On feet for 3-4 hours at a time. Regular walking duties, crossing campus on regular basis. Must be able to remain polite and professional when faced with long lines and high visitor demand.

Physical requirements

Ability to work in low lit areas and to stand and walk for an extended period of time.

Hours: Part-Time Casual, some evening and weekends required
Salary: $12.08 an hour
Deadline to apply: Application will remain open until position is filled.

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Special Events Coordinator

Reporting to Director of Corporate Relations and Special Events, the Special Events Coordinator is responsible for developing and coordinating unique, quality experiences that uphold Bishop Museum’s brand and support the Museum’s strategic initiatives and Institutional Advancement department’s operational goals in a manner consistent with the Museum’s internal policies and procedures.  S/he is energetic, thoughtful, and highly personable in nature and values exceptional service, quality work, and attention to detail. S/he is passionate about creating quality events that present Bishop Museum at its fines and provide museum supporters for unique opportunities for engagement and enjoyment.

 

Duties and Responsibilities

 

  • Serves as the primary point of contact for internal and external partners during coordination of the Museum’s annual fundraising and donor events. Attends all fundraising events and donor events and serves as event coordinator, Institutional Advancement liaison and stage manager for Institutional Advancement events.
  • Act in a project management capacity to bring special events and fundraising projects to life in accordance with Institutional Advancement objectives. Coordinate with marketing, collections, research, special events, and facilities crews as well as external vendor and community partners.
  • Solicits bids, prepares agreements, and coordinates logistics for external vendors, entertainers and other event partners in accordance with the Museum’s goals and budgets for an array of special events including the Museum’s annual fundraising gala, member and donor cultivation events, exhibit receptions, and museum festivals.
  • Collaborates and coordinates with internal staff across the Museum’s departments to generate creative content, develop stage programs, coordinate collections displays, generate graphics and signage, and complete other tasks as necessary.
  • Supports the Museum’s Silent Auction efforts through solicitation of auction donations, follow-up with donors, tracking and acknowledgement of gifts, inputting data into a mobile bidding system, and staging silent auction setup.
  • Coordinate special fundraising projects as directed, including silent auctions, wishing tree initiatives, live auctions, mobile bidding activities, and adopt-an-artifact campaigns.
  • Develop program materials and fundraising collateral as directed, including drafting copy, key messaging, and graphic design.
  • Coordinates directly with security, maintenance, AV techs, vendors and catering staff in advance and throughout each event to ensure its success. Ensures events are set up according to agreements and diagrams. Assists with setup and breakdown as necessary. Reports successes and problems to management. Serves as the on-site representative for Museum events; assist staff/departments/partners with any needs as they arise.
  • Ensures up-to-date and accurate details on the Museum’s website and event landing pages.
  • Develop and manages budgets for the Museum’s Institutional Advancement special events. This includes, but is not limited to special event and IA related collateral pieces.
  • Completes internal forms, including but not limited to check requests, honorarium forms, service agreements, facility agreements, cash receipts, and credit card reports promptly and in accordance with Museum policy. Ensures proper cash-handling as appropriate.
  • Develop and prepare standard communication pieces for the Museum’s special events. This includes but is not limited to special events including the Museum’s annual fundraising gala, member and donor cultivation events, and exhibit receptions.
  • Develop and execute donor stewardship and cultivation events, programs, and activities designed to reinforce the Museum’s mission, to steward existing donors, and to inspire higher levels of philanthropic support.
  • Conduct research to identify potential corporate sponsors, assist in the development of prospect lists, and strategize with Director of Corporate Relations and Special Events to develop action plans to move prospective partnerships forward.
  • Solicit corporate and donor support for the Museum. Communicate with corporate partners, vendors, and other community contacts by phone, email, and in face-to-face meetings, individually or as part of a strategized team approach.
  • Assist with corporate sponsorship proposals and fulfillment packages for corporate sponsorships as directed. Maintain system for managing corporate sponsor stewardship, cultivation, and overall corporate relations. 
  • On an as-needed basis, provide back-up support for the general administration of the Institutional Advancement team, including but not limited to daily deposits, budgets, monthly and quarterly reports, contracts, vendors, correspondence, setting appointments, phone contacts, and follow-up.
  • Reports weekly in person and by email to the Director of Corporate Relations and Special Events.
  • Other tasks as assigned
 

Qualifications

  • Bachelor’s degree, or equivalent work experience required.
  • Experience in a high-energy nonprofit environment or equivalent.
  • Prior experience in the hospitality and/or event industry with event planning expertise.
  • At least 2-3 years of experience in the fund development or closely related activities of a non-profit organization with strong ability to achieve fundraising goals
  • Highly organized and detail-oriented, excellent time management skills with ability to meet deadlines.
  • Strong communication skills.
  • Graphic design experience; knowledge of Adobe Creative Suite and Raiser’s Edge/Altru
  • Ability to manage multiple projects and tasks
  • Ability to interact with people of all levels and backgrounds
  • Demonstrated proficiency in MS Office
  • Demonstrated ability to manage multiple tasks and maintain composure under time constraints.
  • Proven ability to work both independently and collaboratively to achieve departmental goals
  • Exceptional interpersonal skills; warm and pleasant demeanor
  • Ability to handle high-pressure situations, be a problem solver, and be able to make decisions quickly and independently.

 

Other Requirements

  • Flexibility in working hours, as some evening and weekend work is required.
  • Must have own car with proof of insurance and valid Hawai‘i Driver’s License
  • Professional business-like appearance
  • Good Attendance
  • Detail-oriented
  • Familiarity with Hawaiian or Pacific culture and history preferred
  • Fundraising experience preferred
 

Hours: Full-Time Salary, some evening and weekends required

Salary: DOE

Deadline to apply: Application will remain open until position is filled.

 

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Bishop Museum is proud to be an Equal Opportunity Employer dedicated to affirmative action and workforce diversity.
It is our policy to consider all qualified applicants for all positions without regard to race, color, religion, sexual orientation, gender identity, national origin, age, marital status, or the presence of a non-job related medical condition or disability.

In compliance with federal law and as a condition of employment, all employees must be able to provide proof of eligibility to work in the United States.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact Cynthia Higa, Manager of Human Resources at (808) 848-4171.

Be a Part of Our Story

Celebrate the extraordinary history, culture, and environment of Hawaiʻi and the Pacific with a gift to Bishop Museum. As a partner in the Museum’s work, you can help to sustain vital collections, research, and knowledge, and inspire exploration and discovery with a tax-deductible donation.

OPEN DAILY 9 AM – 5 PM

1525 BERNICE STREET
HONOLULU, HAWAI’I 96817

OPEN DAILY 9 AM – 5 PM

1525 BERNICE STREET
HONOLULU, HAWAI’I 96817